NSW Health purchase goods and services from businesses of all sizes through tender processes. The Service NSW Business Bureau can help you get ready to sell to the NSW Government and understand the tender process.
NSW Health purchases goods and services via the NSW Government’s online portal, the buy NSW Supplier Hub. Prospective tenderers can register, search, view and download tenders for goods and services, and also upload their tender submissions.
We encourage small businesses and Aboriginal or Torres Strait Islander-owned businesses to apply.
HealthShare NSW’s Procurement and Supply Chain (PSC) is the central point for contracting and tendering goods and services for the whole of NSW Health and manages about 100 statewide contracts.
We provide NSW Health local health districts (LHDs), hospitals, speciality networks and pillar agencies with everything they need to work effectively and care for patients – from office supplies to high-tech medical equipment, uniforms to vehicles.
NSW Health employees review and purchase products through the National Product Catalogue (NPC). The NPC is a single mechanism to communicate standardised and accurate product and price data electronically to Australian health departments and private hospital providers.
Approved suppliers are responsible for publishing current product information on the NPC, to ensure accurate data and effective supply chain management.
Pharmaceutical Benefits Scheme (PBS) or RPBS notification and Prostheses Rebate Code
Therapeutic Goods Administration (TGA) risk classification
Product components
Pack sizes
Suppliers are encouraged to publish product and price information for both contract and non-contract items. This will ensure statewide product exposure, as well as help LHD and HealthShare NSW business units understand product availability.
Suppliers who publish their entire product catalogue (contract and list pricing) ensure optimum product exposure.
| Users | View Type | Purposes |
|---|---|---|
|
Strategic Procurement, HealthShare NSW:
|
Full |
|
|
Public health organisations/local health districts - clinical product specialists/biomedical engineers |
Full |
Reference for provision of clinical procurement advice to LHD requisitioners |
|
Public health organisation/local health districts - requisitioners |
Filtered |
Reference for the requisitioning process |
External to NSW Health, health-specific contract product and pricing information published to NSW Health through the NPC, is made available to NSW Government (buy NSW) for access by appropriate NSW Government agencies and ACT Health.
Transaction price includes freight and handling charges, this is in contrast to contract and list prices which excludes freight and handling charges. NSW Health’s state procurement system processes freight and handling charges separately so NSW Health cannot accept data from the NPC with transaction pricing included.
To ensure ongoing data currency and accuracy, the NSW Health system has been configured to disable processing of items that indicate:
This is a requirement applicable to both contract and list prices. Contract expiry dates must be as stipulated in the contract deed of agreement, list price as per the data publisher’s preference (e.g. in 12-18 months from current date)
To become an NPC publisher, membership and subscription to the NPC is required. Membership is available for both members and non-members of GS1 Australia.
For more information please contact GS1 Australia.
Prices negotiated by LHD or hospitals within the LHD can be published in the NPC by assigning Global Location Number to the LHD or hospital.
NSW Health GLN’s are accessible via the national registry of GLN called GS1 Locatenet.
A Global Location Number (GLN) is a unique number used to identify companies participating in the supply chain process.
For the purposes of the NPC, the GLN is used to relate vendors to trading partners to control access to commercially sensitive data such as pricing. Public health bodies have allocated a GLN to all entities within its jurisdiction to which a price may apply. GLNs can also be used in conjunction with GTINs to identify data ownership and/or may be used for identifying locations, for purposes such as deliveries.
There are a number of GLN types:
| GLN Type | Definition |
|---|---|
|
Trading-Partner-GLN |
The information recipient GLN for NSW Health is 9377778602936 |
|
Ship-to-GLN |
Physical sites where products may be delivered by suppliers |
|
Bill-to-GLN |
Business addresses where invoices may be forwarded for processing |
|
Price-GLN |
Legal entities where specific commodity prices may be assigned |
For more information about NSW Health GLN please contact:
Catalogue Services, HealthShare NSW
Email: HSNSW-CatalogueServices@health.nsw.gov.au
The GTIN is the unique and primary product identifier for every NPC record. A GTIN must be assigned to all products (at all levels of packaging) supplied to the public health sector via the NPC. This does not, however, require the physical labelling of the product with a bar code containing the GTIN. Every GTIN will have supply chain data associated with it, and some GTINs will also have associated medicines data. This is part of the medicines component of the NPC (previously ACOM).
The NPC has fields for more than one identifier and, therefore, the capacity to cross reference secondary product identifiers to integrate with existing systems.
You don’t need to have your products published on the NPC before you respond to a NSW Health state tender. However, for most health-specific contracts for medical/surgical devices and consumables, the NPC is a mandatory requirement of contract. Successfully suppliers will need to publish contract product and price information to NSW Health via the NPC one month prior to the commencement of the agreement and to maintain accuracy of information during the life of the agreement.
No, your responsibility is to publish product and price information to your distributor, who in turn should publish to NSW Health as part of their contract agreement. If your distributor also supplies non-contract list priced items on your behalf, they may also publish this data to NSW Health.
You should only publish product and price information to NSW Health if such items may be procured from your company direct and these are either non-contract items or the contract terms and conditions facilitate the direct procurement of contract items from your company.
There are a number of useful documents available to help companies publish data to the NPC. A useful start is to visit the following websites or contact any of the following teams:
Australian Digital Health Agency
Help Centre: 1300 901 001
Email: help@digitalhealth.gov.au
GS1 Australia
GS1 Service Support Team: 1300 BARCODE (1300 277 263)
Email: npc@gs1au.org
HealthShare NSW
Catalogue Services, HealthShare NSW
The NSW Health Clinical Product Evaluation Registry (CPER) hold records of in-process and completed state-wide clinical product evaluations. Consumable and equipment product information is submitted by suppliers.
The Registry database enables an efficient mechanism to record, maintain, update, monitor and share information on clinical product evaluations; and to help identify clinical products suitable for contracts arrangements.
Suppliers must make contact with Public Health Organisation Clinical Product Specialists or Biomedical Engineers (authorised system users) and establish an agreement to evaluate a specific clinical product.
After an agreement is reached, the authorised user registers the intended evaluation into the Clinical Product Evaluation Registry. The registration of intent to evaluate, triggers an automated email to the Supplier with full information on how to access and publish to the Registry.
The timings of clinical product evaluations are usually part of the pre-evaluation negotiations. Suppliers are notified of evaluation outcomes by the NSW Health personnel who agreed to evaluate the product.
Yes, an authorised system users may access the system and copy product information (provided for another user) for use in their own evaluation process. This copy process is limited to product information and excludes evaluation outcomes.
No, for security reasons suppliers can only access the Clinical Product Evaluation Registry gateway for data entry purposes.
Yes. However, the retraction or removal of submitted data will be by the HealthShare NSW Clinical Product Evaluation Registry user that the information was provided to.
Although access to submit information to the Registry expires after 24 hours, a request to extend to another 24 hours may be submitted to the accredited user who initiated the entry. The supplier will be notified by email about the extension.