CPER information for suppliers

The NSW Health Clinical Product Evaluation Registry (CPER) hold records of in-process and / or completed clinical state-wide clinical product evaluations. Information in this system are submitted by Suppliers (product information) and system users (product evaluation outcomes). Clinical products in this document refers to both consumables and equipment.

The purposes of this system are:

  • To enable an efficient mechanism to record, maintain, update, monitor and share information on clinical product evaluations; and
  • To assist in the identification of clinical products suitable for contracts arrangements.

The use of the Clinical Product Evaluation Registry does NOT change the overall interaction between NSW Health personnel and suppliers. The database is simply a tool in this process.

Frequently Asked Questions

How do Suppliers submit product information into the Clinical Product Evaluation Registry?

Suppliers must make contact with Public Health Organisation Clinical Product Specialists or Biomedical Engineers (authorised system users) and establish an agreement to evaluate a specific clinical product.

After an agreement is reached, the authorised user registers the intended evaluation into the Clinical Product Evaluation Registry. The registration of intent to evaluate, triggers an automated email to the Supplier with the following information:

  • The website address for the Clinical Product Evaluation Registry – Supplier data entry gateway
  • The Supplier “User ID” and “Password” required to access the gateway; and
  • A System User Guide

Note that since the “System User Guide” lists all the questions and information required to be answered or provided by the Supplier, it is an important tool for the Supplier to use when preparing information for data entry prior to logging into the system.

What information may be submitted through the gateway?

All essential product information required and may assist in the clinical product evaluation process, may be submitted including supporting documents in a variety of formats such as diagrams, brochures, or images.

What happens after submission?

The authorised system user will be automatically notified of the successful submission.

When will evaluation commence and how will the Supplier be informed of the outcomes?

The timing of clinical product evaluation differ from one Public Health Organisation to another and is usually part of the pre-evaluation negotiations. Outcomes of evaluations are conveyed to suppliers by the NSW Health personnel that agreed to evaluate the product.

I have submitted product information to an authorised Health personnel as pre-agreed, would I be able to use the same submission for another NSW Public Health Organisation?

Yes, an authorised system users may access the system and copy product information (provided for another user) for use in their own evaluation process. This copy process is limited to product information and excludes evaluation outcomes.

Can I access evaluation outcomes through Clinical Product Evaluation Registry?

No, for security reasons only NSW Health accredited users are provided access to the Clinical Product Evaluation Registry. Access granted to a Supplier to the Clinical Product Evaluation Registry gateway is for data entry purpose only.

I loaded the wrong information, can I retract it?

Yes. However, the retraction or removal of submitted data will be by the Clinical Product Evaluation Registry accredited user that the information was provided to.

How do I extend the allocated time to submit information through the gateway?

Although the access to the gateway provided to suppliers expires after 24 hours, a request to extend to another 24 hours may be submitted to the accredited user who initiated the entry. The accredited user will trigger this in the system and the same information as described in point a) will be emailed to the Supplier, with access extended for an additional 24 hours.

Note that the Clinical Product Evaluation Registry, is part of the NSW Health Master Catalogue Information System (also known as MCIS), Supply Chain Information System segment.

For more information please contact:

Catalogue Services, HealthShare NSW
Email: HSNSW-CatalogueServices@health.nsw.gov.au
Phone: 1300 883 965 (select option 2 "Procurement and logistics - including purchasing enquiries")


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